BOARD OF TRUSTEES
1. Membership. The Board of Trustees shall consist of nine members
elected by the congregation for a term of three years in such manner
that the term of three members shall expire each year. After serving
one full elected term, a Trustee shall be ineligble for re-election
for a period of one year. Ex-officio members shall include the
Chairperson of the Budget Committee, the Treasurer and the Assistant
Treasurer.
2. Duties. The Board of Trustees shall have care and custody of the
property of the Church
and charge of its financial affairs. The Board of Trustees shall
have no power to buy, sell, mortgage, lease or in any way transfer
title of Church property without specific authority by vote of the
congregation. The Board of Trustees shall be responsible for the
development, maintenance and protection of Church property, for ways
and means of financing the Church and its program, including the
every-member canvas, for auditing the financial reports of the
Church, and for exceptional uses of Church property. The Board of
Trustees may appoint special committees within itself, as needed, to
carry out these duties.
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DIACONATE (aka,DEACONS)
1. Membership. The Diaconate shall consist of twelve members elected
by the congregation for a term of three years in such manner that
the term of four members shall expire each year. After serving one
full elected term, a member shall be ineligible for re-election for a
period of one year.
2. Duties. It shall be the duty of the Diaconate to assist pastoral
staff in ministering to the spiritual needs and interests of the
congregation and community. The Diaconate shall assist in the
preparation and administration of the Sacraments; maintain the
Church roll; receive and act upon all applications for membership;
secure the enlistment of new members into the fellowship, activities
and worship of the Church, while maintaining the rapport and
activity of existing members; assist, when appropriate, in planning
the order of worship for regular and special occasions, and do
everything possible to foster a worshipful attitude in the Church;
assume responsibility for hospitality and visits to Church members.
The Diaconte may appoint special committees within itself, as
needed, to carry out these duties.
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BOARD of CHRISTIAN EDUCATION
1. Membership. The Board of Christian Education shall consist of
nine members elected by the congregation for a term of three years
in such manner that the term of three members shall expire each
year. After serving one full elected term, a member shall be
ineligible for re-election for a period of one year. Membership on
the Board shall include a Church School teacher. The Church School
Superintendent and a Pilgrin Fellowship advisor shall be ex-officio
members.
2. Duties. The Board of Christian Education shall direct and
supervise the Christian education program of the Church; appoint and
remove teachers upon the recommendation of the Church School
Superintendent; cooperate with pastoral staff in developing and
implementing the Confirmation class; develop and implement other
Christian education activities. The Board of Christian Education may
appoint special committees within itself, as needed, to carry out
these duties.
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BOARD of MISSION and CONCERN
1. Membership. The Board of Mission and Concern shall consist of
nine members elected by the congregation for a term of three years
in such manner that the term of three members shall expire each
year. After serving one full elected term, a member shall be
ineligible for re-election for a period of
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CHURCH
COMMITTEES
Standing Committees. The following standing committees of the
Church shall be established; BUDGET; CHANCEL; HISTORICAL;
MEMORIAL GIFTS; MUSIC; NOMINATING; PASTORAL RELATIONS;
PUBLICITY; SUNSHINE. The chairperson of each standing committee
shall be elected by the congregation for a term of one year.
After serving three full terms, a chairperson shall be
ineligible for re-election for one year; for the Historical,
Memorial Gifts and Sunshine Committees, however, this provision
is waived. The term of service for committee chairpersons may be
terminated by resignation or release upon recommendation of the
Church Council.
The members of each standing committee shall be chosen annually
by the chairperson of each committee after consultation with the
Nominating Committee. Retiring chairpersons shall present their
sucessors with a record of technical aspects involved in a
year's work.
DUTIES of STANDING COMMITTEES
BUDGET COMMITTEE
The Budget Committee shall be responsible for preparing
proposals for the annual budget of the Church, for approval by
the Church Council and the Annual meeting of the congregation.
Each ministry of the church needing appropriations shall present
recommendations which the Budget Committee will use as a guide
in developing the proposed budget
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CHANCEL and SANCTUARY COMMITTEE
The Chancel and Sanctuary Committee shall see that the
facilities used for public worship are attractively arranged for
each service and that all appointments needed in the service are
in order. The Chancel and Sanctuary Committee shall provide for
ushering service
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HISTORICAL COMMITTEE
The Historical Committee shall keep a journal of all events and
occurrences of interest to the Church. The Chairperson or another
member of this committee shall be eligible for recommendation to
membership in the Historical Society of the United Church of
Christ, as a representatives of the Dunbar United Church in its
sustaining membership
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MEMORIAL GIFT COMMITTEE
The Memorial Gifts Committee shall receive all memorial gifts;
immediately and appropriately acknowledge them; enter in the
Book of Remembrance the donors name, date and commemoration if
desired; report any new gifts at the following meeting of the
Church Council. When a memorial gift is made in the form of
money, and its uses is unspecified by the donor, this Committee
shall have care and custody of it, and make a recommendation for
its use to the Church Council for approval at an early date. The
Memorial Gifts Committee shall maintain a list of appropriate
memorials, for the information of prospective contributors. When
a gift is obsolete or beyond use this Committee shall so advise
the donor, if possible, thus allowing replacement or reclaiming
if so desired. Otherwise this committee shall retire it. A
record of memorial gifts and the Church's practice concerning
their use should be passed on to succeeding chairpersons. No
memorial plaque or other means of naming a donor shall be
attached to a specific memorial
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MUSIC COMMITTEE
The Music Committee shall be responsible for Church and Church
School music, working in cooperation with pastoral staff.
Professional musicians shall be secured, and appropriate
remuneration shall be secured, by the Music Committee. This
Committee shall maintain a choral music library and oversee the
regular necessary maintenance of the Sanctuary organ and pianos
owned by the Church.
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NOMINATING COMMITTEE
The Nominating Committee shall prepare, prior to each Annual
Meeting, a list of nominations for all elective positions for
the following year. The list shall be presented in written form
to every active and voting member of the Church at least one
week prior to the Annual Meeting
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PASTORAL RELATIONS COMMITTEE
The Pastoral Relations Committee shall be available to provide
information about needs in the congregation to the pastoral
staff, and to interpret needs of the pastoral staff to the
congregation. This Committee shall consult with the pastoral
staff and review the effectiveness of the Church's ministry and
program at least annually. This Committee shall be responsible
for the annual recommendation to the Budget Committee for the
salary, health insurance, pension program, benefits, vacation
and sabbatical leave provisions of the pastoral staff.
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PUBLICITY COMMITTEE
The Publicity Committee shall be responsible for media
announcements and coverage of Church meetings and activities.
This committee shall keep a file of Church news and newspaper
clippings of Major events.
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SUNSHINE COMMITTEE
The Sunshine Committee shall keep informed and act upon
situations calling for the expressions of the Christian love and
concern of the congregation.
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ALL MEMBERS OF COMMITTEES MUST BE CHURCH MEMBERS
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